INVOICING MANAGEMENT
The invoicing module of the SGTi4® suite is based on the principle of complete dematerialization of the process to establish down payment requests from the various contract holders of a project. Whether for use by contractors carrying out the work or the various intellectual service providers involved in the project, the deployment aims and benefits are as follows:
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Significant reduction in transmission, verification, approval and follow-up times for payment requests (savings of 2 to 3 weeks compared to traditional postal follow-up)
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Savings in postage and administrative management costs
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Complete and historical traceability of statements and real-time accessibility to those concerned
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Standardization of down payment request models
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Simplification and acceleration of the monitoring process thanks to the automation of calculations
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Compliance of the methods of calculation and presentation of the statements with the French Public Procurement Code
TOOLS & functions
ROLES
MANAGEMENT
Directory and role allocation console determining the rights and authorizations of each contributor inthe management of the project's financial data (contract holders, project manager, coordinator, PM Consultant, quantity surveyor, project owner)
WORKFLOWS
& DEADLINES
Implementation by contract of the workflow calling upon the various contributors (contract holder, verifier (s), approver) and taking into account the intermediate and final deadlines.
AUTOMATIC CERTIFICATES
Automatically generated PDF evidentiary statements.
They show all the financial data of the contract and the progress of the down payment request and comply with the presentation rules in force.
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CHORUS PRO
CONNECTOR
Since January 1, 2017, all administrations and companies supplying the public sector are required to dematerialize their invoices on the Chorus Pro platform published by AIFE.
SETTINGS
Settings console for configuration contracts:
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contract sorting plan
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breakdown of contracts into lots and sub-lots
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consideration of financial parameters
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editing options in the generation of certificates and down payment requests
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entry of deposits and advance payments
ALERTS &
NOTIFICATIONS
Automatic step by step triggering of action alerts or reminders. Visual alerts relating to:
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deadlines
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checking of amounts
EXPORTS
DASHBOARDS
Online and real-time summaries:
payment requests in progress (excl and incl VAT) / main contractor and subcontractors
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payments accepted
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mandated payment
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graphical summary with general and detailed progress monitoring by contract
AUTOMATIC CALCULATIONS
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management of price variations (updating & revisions)
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management of the terms of repayment of the advance
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management of holdbacks
SUBCONTRACTING
Declaration of direcly paid subcontractors.
Management of advance payments & automatic deduction of the portion to be reimbursed by the holder.
Payment certificate for each subcontractor.
PAPER FREE MANAGEMENT
The advantages of the digital signature:
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guarantee of the identity of the signatory and the origin of the document
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guarantee of the integrity of the data and document transmitted
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guarantee of non-repudiation
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same probative value as a handwritten signature